legal

Document Scanning & Management for Law Firms

Increasing productivity, efficiency, and storage space for legal firms in OHIO and FLORIDA

Is your law firm or legal department looking for a document scanning and management solution?  At Virtual FX, Inc., we can tailor our document scanning, management, and conversion services to provide the most cost-effective solution for your company.

Virtual FX, Inc. has been helping law firms minimize costs, streamline processes, follow all compliance regulations, and stay current with digital technologies to become more efficient and productive. Whether your organization must downsize, move, reduce in-office storage, or have a more secure format for storing data, documents, and forms, you can trust Virtual FX, Inc.

We provide document scanning and management solutions for organizations like yours throughout the OHIO and FLORIDA. 

Our Services for Law Firms

Our high-volume scanning technology can scan millions of pages per week. Let us provide the best solution for your law firm. We provide:

Scanning & Digitizing Services

From case summaries and agreements to client notes, images, and other large-form documents, Virtual FX, Inc. has your document scanning needs covered. We scan all types of documents, including paper records, files, books, microfilm, and more.

Conversion Services

If you have an image file type that suits your needs best, we can output in that format to make it as easy as possible for your firm. We also can convert your documents in bi-tonal, gray scale, and color images.

Document & Data Management Services

A big part of our role when providing a solution for your organization is adding indexing information and meta data to all document conversions so that they are easily found at any time. This can help you administer common policies and procedures across all your information, regardless of format or location—making everything readily available to your teams. By removing paper from that process, you can retrieve files in seconds.

Document management from Virtual FX, Inc. allows for:

  • Decreased time spent filing and finding hard copy or paper records
  • Increased storage by removing the need for filing rooms or case storage
  • Speedy document retrieval with instant access
  • Increased security with possible authorization or access levels
  • Environmentally friendly office practices by cutting down on paper usage
  • Increased protection of your documents and minimized risk of document theft or destruction from a fire or flood

Secure Document Conversion for Law Firms

Privacy may be a big concern for your document scanning project. At Virtual FX, Inc., the security of our production facility and employees are guaranteed.

Facility – Access to the facility is limited to Virtual FX, Inc. personnel and escorted guests only. The facility is locked at all times, monitored by electronic devices, and patrolled by police.

Personnel – Every employee is bound by a blanket confidentiality agreement and has passed background checks as a requirement of the employment process. Additional personnel security levels are available, including federal security clearances.

These security measures will not just protect your files, but also your firm and individual clients as well.

Record Retention Compliance

While it varies by state, law firms must comply with client document retention, meaning they must hold a client’s files for a certain set time period after representation is terminated or the case is closed. We can provide document scanning services throughout the OHIO and Florida regions that comply with legal and ethical document retention standards.

Document Scanning for Law Firms in OHIO & FLORIDA

Have your document scanning project done right the first time. Experience the professional workmanship and project management that Virtual FX, Inc. provides—whether your project is large or small.

For more information about how our document scanning, conversion, and management services can help your insurance company, call Virtual FX, Inc. at 330.883.6884 (OHIO) or 407.792.9373 (FLORIDA).

 

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